Booking Terms & Conditions for Hiring our Hall

Bookings Terms & Conditions

CONDITIONS OF HIRE AND INFORMATION FOR HIRERS ST KEVERNE PARISH HALL
CHARITY COMMISSION NO. 258389

The hall may be booked for recurring or single lettings. Hall hire is charged by the session (see website for charges). The specified rates cover the use of the hall and kitchen. Bar hire is available separately.
Hirers must be aged 18 years and over. The Hirer agrees that all persons under the age of 18 years will be supervised.
All Hirers charging a fee must have separate relevant Public Liability Insurance to validate their booking.
No responsibility whatsoever can be taken for any personal items left on the premises or any damage caused by them to the premises or any misuse of them by others.
No charge is made for cleaning, provided that all facilities are left clean, tidy and in good repair, including the toilets and kitchen equipment where used. Any charges incurred due to breakages or cleaning will be passed on to the Hirer or deducted from the deposit.
Hirers will be contacted separately regarding access to the hall.
St Keverne Parish Hall is run by a volunteer committee and members may not be available to answer questions on the day of your event, although we try to help as much as possible.

A refundable damages deposit of £100 will be charged for private Hirers at the time of booking. This is in addition to the hire charge and will be refunded by bank transfer after the event subject to a satisfactory inspection. In the case of weddings, functions and parties £100 deposit will. be required, payable 8 weeks before the function. This will be refunded only if cancellation notice is given at least 2 weeks prior to the event.
Booking invoices must be paid within 14 days from the date of invoice.
Regular Hirers will be invoiced on a monthly basis in arrears and payment terms are 14 days from the date of invoice.
For weddings the hire charge includes Friday evening and Sunday morning. Any additional time required will be charged at the Standard Rate. This time is for the hirers to set up and afterwards to clean up.
For parties the fixed rate price is from 6pm to midnight, and the next day to midday. Any additional time required will be charged at the Standard Rate.

Hirers may cancel bookings by giving at least 14 days’ notice.
If a Hirer cancels a booking with at least 14 days’ notice being given, the hiring charge will be refunded.
Cancellations made with less than 14 days’ notice are liable to a payment of the whole hiring charge.
The St Keverne Hall Committee reserve the right to cancel any booking by giving notice in writing and returning the hiring charge and deposit, should the purpose of hiring the hall be in any way improper or unauthorised, or should the building be required as a Polling Station, or in a case of force majeure. The St Keverne Hall Committee shall not be liable to pay to the Hirer any money or loss incurred by the cancellation.

Responsibility for the premises and the key rests with the Hirer during the period of access to the hall. The hire period must include set-up and clear-up times. The premises must not be accessed outside of the agreed hire period and must be vacated promptly at the end of the hire.
The St Keverne Hall Committee reserve the right to enter the hall at any time during an event if it has reason to believe there may be a problem, and to impose further conditions on the spot or curtail the event as it considers necessary for the welfare of guests or the safety of the building or the impropriety of use.

For access to the St Keverne Parish Hall, the key is stored in the box to the right of the main entrance door. The code for the box is included in the booking confirmation email.

The hall complies with current legislation, it is routinely inspected and updated when necessary.
It is the responsibility of the individual Hirers to ensure that they are aware of the Health & Safety at Work Act 1974 and to take reasonable precautions to ensure that their activities are carried out in a responsible way.
Responsibility for the use and safety of electrical equipment brought onto the premises by the Hirer rests entirely with the Hirer.

Hirers must take responsibility for the safeguarding and wellbeing of those attending their events. Any hirer running regular events during which they are responsible for young and/or vulnerable people, must have their own safeguarding policy in place as well as adhering to that of St Keverne Parish Hall. Leaders of these regular events must hold a DBS check certificate, and most show it to an officer of the St Keverne Parish Hall Committee if requested.

Hirers must make themselves familiar with the location of the fire extinguishers and the instructions for use, emergency exits and the importance of fire doors being kept clear at all times.
Hirers will be responsible for informing all those using the hall of the position of the emergency exits
Hirers must also familiarise themselves with the instructions on what to do in case of fire. Instructions are displayed on the notice board in the hall.
Fireworks and candles are not allowed, either for internal or external use with the exception of birthday cake candles.

As the parking is limited, please park neatly and observe the no parking areas to allow our neighbours access. Do NOT park on any of the spaces clearly marked by ‘No Parking’ signs.

If for any reason alcohol is being consumed which has not been purchased from the bar or corkage has been paid or there are signs of alcohol-related behaviour, any member of the St Keverne Parish Hall Committee can close the event immediately.
The St Keverne Parish Hall has a Premises (Entertainment) Licence as required under the Licensing Act 2003 . Alcohol consumption by persons under the age of 18 years must not be permitted. It is an offence to serve/sell alcohol to persons under 18 years of age. Young persons aged 16 and 17 years may consume wine, beer or cider at a table meal when accompanied by an adult at the meal.
The St. Keverne Parish Hall Committee and Hirer can be held legally responsible for criminal offences carried out at the hall and as a result the hall may lose its licence. UNDER NO CIRCUMSTANCES WILL THE St Keverne Parish Hall COMMITTEE TOLERATE ANY BREACH OF THE ABOVE LEGISLATION.

Under the Food Safety Act 1990, it is the responsibility of persons providing food for any event held in the hall to ensure that they are aware of and abide by the legal requirements. The St Keverne Hall committee is not responsible for any food brought into the hall.